Executive Assistant, Office of the CEO

ABOUT THE ROLE

We are hiring an Executive Assistant, Office of the CEO – China to support A1’s early market entry and local setup.

You will work closely with the CEO to ensure key priorities move forward — from preparing materials and coordinating meetings, to supporting early hiring and office setup.

This is a highly execution-focused role. We are looking for someone who is reliable, organised, and comfortable handling a wide range of responsibilities in a fast-moving environment.

WHAT YOU WILL BE DOING

- Support the CEO and leadership team on day-to-day activities related to A1’s China market entry

- Coordinate and execute key initiatives across office setup, hiring, partnerships, and operations

- Prepare meeting materials, summaries, presentations, and briefing notes for internal discussions and external meetings

- Support early hiring efforts by coordinating with recruiters, agencies, and hiring partners

- Manage interview scheduling, meeting coordination, and follow-ups with both internal teams and external stakeholders

- Assist in managing communications with vendors, recruiters, and service providers involved in China setup

- Act as a central coordination point across teams to ensure priorities and follow-ups are executed effectively

- Handle urgent tasks, ad-hoc requests, and last-minute changes with speed and sound judgment

WHAT WE’RE LOOKING FOR

- Experience in operations, executive support, startup environments, consulting, or business coordination

- Strong organisational skills with the ability to manage multiple priorities in an unstructured environment

- Comfortable working closely with senior leadership and handling sensitive information

- Clear communication skills and confidence engaging external stakeholders

- Hands-on mindset with strong ownership — able to operate without a defined playbook

- High reliability and strong follow-through

- Familiarity with the China business environment (vendors, hiring ecosystem...