Office Administrator

BJAK is building Southeast Asia’s leading digital financial platform. We thrive on speed, precision, and excellence in every function. We are seeking a highly organized, proactive, and detail-oriented Office Administrator to ensure the smooth operation of our CEO's office and administration, acting as a trusted partner to our leadership.

KEY RESPONSIBILITIES:

- Manage Critical Correspondence:
Review all incoming letters, documents, and communications daily; identify urgent matters and escalate immediately to the respective leader.

- Office Coordination:
Maintain structured filing systems for all documents, ensuring accessibility, accuracy, and confidentiality.

- Leadership Support:
Schedule and coordinate meetings, appointments, and travel for senior management, anticipating needs and managing priorities effectively.

- Communication Gatekeeper:
Serve as the first point of contact for internal and external stakeholders, ensuring prompt, professional, and accurate responses.

- Operational Excellence:
Monitor deadlines, follow-ups, and action items; proactively flag risks and ensure timely completion of tasks.

- Administrative Execution:
Draft memos, reports, and internal communications; manage office supplies and liaise with vendors to maintain seamless operations.

- Project Assistance:
Support leadership with special projects and initiatives, providing strategic administrative input where needed.

QUALIFICATIONS & SKILLS:

- 3–5 years of experience in office administration or executive support, preferably in fast-paced corporate or startup environments.

- Exceptional organizational skills with the ability to manage multiple priorities and deadlines with precision.

- Strong written and verbal communication skills; professional and confident in handling senior leadership matters.

- Proficient in Microsoft Office Suite and office management tools.

- Highly discreet and capable of handling confidential information with inte...