Recruiting Coordinator

About the team

OpenAI’s mission is to ensure that artificial general intelligence benefits all of humanity. Hiring the right people — especially at the executive level — is one of the most important ways we pursue this mission.

We’re seeking a Recruiting Coordinator to join our team, focusing on the logistics and coordination of recruiting efforts for the Recruiting organization. This role will involve close collaboration with recruiters, sourcers, interviewers and hiring managers, ensuring operational excellence and a standout candidate experience. You will primarily be responsible for scheduling interviews, managing the logistics of onsite interviews, streamlining processes, and scaling programs. This role is a non-exempt, hourly position based on a 40-hour work week with potential for overtime earnings.

About the role

As a Recruiting Coordinator, you will:

- Take ownership of the scheduling process, end to end, for evergreen and opportunistic hiring needs.

- Act as a partner for recruiting ops problems and help us find solutions through a mix of data, tools, and collaboration.

- Greet candidates onsite in the office to provide a welcoming interview experience.

- Be the primary scheduling and interview planner for various Recruiters and Hiring Managers across our teams.

- Use our tools like Ashby, Guide, ChatGPT, G-Suite, and others to uphold a timely and positive hiring experience and process.

- Have the ability to problem solve and adapt to an ever-changing environment while maintaining confidentiality and discretion.

- Manage clear, concise, timely, and professional communication with candidates and hiring partners in written and verbal form.

- Handle candidate reimbursement & travel (domestic and international).

- Work with our Executive Operations team to support and improve candidate experience and management of senior and executive level candidates.

This Role May Be a Fit if You:

- Have 4+ years of proven experience in recruiting co...