Office & Facilities Administrator

At SiteMinder we believe the individual contributions of our employees are what drive our success. That’s why we hire and encourage diverse teams that include and respect a variety of voices, identities, backgrounds, experiences and perspectives. Our diverse and inclusive culture enables our employees to bring their unique selves to work and be proud of doing so. It’s in our differences that we will keep revolutionising the way for our customers. We are better together!

What We Do…

We’re people who love technology but know that hoteliers just want things to be simple. So since 2006 we’ve been constantly innovating our world-leading hotel commerce platform to help accommodation owners find and book more guests online - quickly and simply.

 

We’ve helped everyone from boutique hotels to big chains, enabling travellers to book igloos, cabins, castles, holiday parks, campsites, pubs, resorts, Airbnbs, and everything in between.

 

And today, we’re the world’s leading open hotel commerce platform, supporting 50,000 hotels in 150+ countries - with over 130 million reservations processed by SiteMinder’s technology every year.

About the Office & Facilities Administrator role...

We are seeking an experienced and detail-oriented Office and Facilities Administrator. The Office and Facilities administrator role is responsible for ensuring the smooth day-to-day office operations including occupational safety and health. This role supports the HR team by overseeing administrative and facilities operations such as inventory management of supplies, coordinating maintenance, repairs & services, vendor management, liaison services and maintaining a healthy, safe and clean workplace.

What you’ll do...

- Oversees daily housekeeping and ensure cleanliness across the office area

- Coordinate office repairs, maintenance and services with Building Administration and vendors for timely resolution

- Conducts regular safety audits and ensure compliance with OSH standards

- Coordinate fire drills and emergency evacuation procedures

- Assist with Admin onboarding and offboarding of employees

- Facilitates official company errands and transactions in relation to processing of permits, licenses and other statutory and regulatory requirements

- Respond to requests for information from employees, and/or other interested parties; answers routine questions; directs visitors to appropriate locations;

- Prepares, reviews, and/or processes a variety of routine correspondence, reports, invoices, forms, agreements, and/or other related information in the assigned area of responsibility; data entry of information into applicable spreadsheets and/or databases.

- Monitors and restocks office supplies and materials.

What you’ll have...

- Have previous experience in the same capacity is preferred

- Has strong understanding of DOLE’s Occupational Safety & Health Standards and other safety regulations

- Possess well defined understanding and knowledge of office administration and management

- Attention to detail around accurate record management and filing is a must

- Excellent interpersonal & communication skills and able to thrive in a fast-paced environment with the confidence to work autonomously, constantly using your initiative and exceptional problem-solving skills.

Our Perks & Benefits…

- Equity packages for you to be a part of the SiteMinder journey

- Onsite working model (in-office)

- Mental health and well-being initiatives

- Generous parental (including secondary) leave policy

- Paid birthday, study and volunteering leave every year

- Sponsored social clubs, team events, and celebrations

- Employee Resource Groups (ERG) to help you connect and get involved

- Investment in your personal growth offering training for your advancement

Does this job sound like you? If yes, we'd love for you to be part of our team! Please send a copy of your resume and our Talent Acquisition team will be in touch.

Does this job sound like you? If yes, we'd love for you to be part of our team! Please send a copy of your resume and our Talent Acquisition team will be in touch.

When you apply, please tell us the pronouns you use and any adjustments you may need during the interview process. We encourage people from underrepresented groups to apply.