Executive Assistant - Operations

JOIN US IN REDEFINING THE CREATOR ECONOMY WITH AI

Fanvue is the fastest-growing creator monetisation platform in the creator economy. We are the leading AI-powered creator-first platform, designed to empower creators worldwide to directly monetise their audience. We’re on a mission to redefine the creator economy by empowering creators to connect, share, and earn more efficiently.

🎯 THE ROLE

As an Executive Assistant within Operations, you’ll partner one‑to‑one with the Chief Business Operations Officer to amplify productivity, structure workflows, and help design operational systems. This isn’t just a support role – you’ll help build and refine how we work, what we prioritise, and how we manage decisions, time, and tasks. This role will help establish best-practice EA/executive partnership from the ground up. You'll have autonomy to design systems and workflows that work for both of us, with space to shape how we collaborate.

🚀 WHAT YOU’LL DO

Operational Support

- Manage and prioritise calendars, scheduling, and daily agendas.

- Manage inboxes: draft and filter communications, then escalate or respond as appropriate.

- Prepare meeting briefs (half‑page bullet summaries preferred), action lists, and track follow‑ups using Notion dashboards and trackers.

- Handle travel and event logistics (UK & occasional international) with self‑managed time and coordination.

- Set up, maintain, and optimise task systems (Notion, Todoist, Reclaim.ai) with the calendar as the single source of truth for scheduling.

Systems & Improvement

- Co‑develop decision‑rights, SLAs, SOPs and vendor/expense workflows.

- Own operational system maintenance and propose optimisations to increase deep‑work time.

- Filter communications and tasks so you and the executive focus only on high‑impact items.

- Take responsibility for onboarding/off‑boarding workflows and basic security/access controls (post‑probation).

Executive Partnership & Personal Support

- Manage personal scheduling, reminders, celebrations, and gifting.

- Occasionally accompany in‑person meetings or events when based in/around London.

- Proactively streamline and improve personal systems and tasks

👀 WHO YOU ARE

Must haves

- UK‑based and able to travel in/around London when required.

- 2–4 years’ PA/EA experience in a fast‑moving environment.

- Outstanding organisational and prioritisation skills; able to switch context rapidly.

- Excellent written & verbal communication; able to draft, summarise and escalate appropriately.

- Comfortable with full access to confidential information, systems, and workflows, and trusted accordingly.

- Experience with Notion, Slack, 1Password; ability to learn new tools quickly.

- Mindset aligned with a direct, analytical, results‑driven, and high‑autonomy environment.

Nice-to-haves

- Interest in fintech/operations/systems thinking.

- Experience supporting a senior executive/founder.

- Experience with AI and similar automation tools

- Assertive yet grounded personality, willing to challenge constructively.

- Detail‑oriented, with strong initiative and follow‑through.

🌍 WHY JOIN FANVUE?

- Named one of The Sunday Times Best Places to Work 2025

- Work with a talented, mission-driven team dedicated to empowering creators worldwide

- A culture where we raise the bar and value innovation, speed, excellence, ownership, and transparency

- Fully remote (UK-based) with expectation of being London‑accessible

- Flexible hours, according to when you perform best

- Unlimited holiday

- Budget for growth and wellbeing (Wellhub platform, books, and courses)