Administrative Assistant

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is a fast-growing agency founded by hospitality professionals who combine technology and creativity to transform how restaurants, hotels, and hospitality experiences are discovered. Their work focuses on modern hospitality marketing, helping brands strengthen visibility, streamline operations, and build stronger market presence through innovative digital execution.

LOCATION

Fully-Remote | 9 AM - 5 PM EST

ROLE OVERVIEW

The Administrative Assistant will support leadership by managing day-to-day coordination, operational systems, and business flow across executive priorities, client activity, and business development initiatives. This role serves as a central operational partner, ensuring calendars, communication, documentation, reporting, and pipeline management remain organized so leadership can focus on growth.

KEY RESPONSIBILITIES

EXECUTIVE ASSISTANCE & PROJECT COORDINATION

- Manage project management platforms including ClickUp, Slack, and, when needed, Notion.

- Build and maintain executive dashboards in ClickUp to track deliverables and progress.

- Create, assign, and monitor internal tasks to ensure timelines, dependencies, and priorities remain aligned.

- Support leadership with client onboarding and coordination of deliverables.

MEETINGS & SCHEDULING

- Manage internal and client scheduling through Calendly and Google Calendar.

- Coordinate, record, and organize meetings using Zoom, Zoom Notetaker, and Rev Notetaker.

- Capture meeting outcomes and identify key action items for follow-up.

DOCUMENTATION & OPERATIONAL SUPPORT

- Serve as liaison between internal teams, freelancers, and vendors to maintain communication and documentation.

- Route NDAs, SOWs, and vendor paperwork while tr...