Executive Assistant

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is seeking a highly organized and adaptable professional to provide direct support to the owner across executive administration, technical team coordination, and social media-related execution. This is a dynamic support role within a fast-moving environment where priorities may shift daily, offering meaningful growth potential for someone proactive, reliable, and eager to expand their scope over time.

LOCATION

Fully Remote | 9 AM - 5 PM PST

ROLE OVERVIEW

The Executive Assistant will support the owner through a combination of executive assistance, technical team coordination, and administrative execution. This role requires someone highly organized, proactive, and comfortable shifting between priorities while maintaining clear communication and strong follow-through.

KEY RESPONSIBILITIES

EXECUTIVE & EMAIL SUPPORT

- Organize and sort incoming emails from the owner’s inbox.

- Manage the calendar, identify conflicts, and reschedule meetings as needed.

- Book and set up meetings upon request.

- Contact organizers to adjust meeting times when necessary.

- Handle miscellaneous administrative tasks as they arise.

TECHNICAL TEAM COORDINATION

- Attend daily Scrum standups with the development team.

- Take notes and distribute action items after each call.

- Follow up with developers on open commitments and track delivery against stated timelines.

- Track projects through Slack roadmap updates and ticket statuses.

- Update roadmap items and tickets as needed, flagging blockers or delays.

- Coordinate with Operations, developers, and QA for daily updates.

SOCIAL MEDIA & MARKETING SUPPORT

- Support execution of social media and marketing-related tasks based on direction and assets provided by th...