Operations and Executive Partner

We are looking for an Executive Assistant and Operations Manager to work closely with the Founder of a rapidly growing E-Commerce company. This is not your traditional EA role , you’ll be a trusted partner, enabling the Founder to focus on strategic growth while you keep the business running smoothly Work Hours: 30 hours/week (part-time and can transition into full-time); EU working hours Work Set-Up: Remote (PH-based); Independent Contractor Salary: $800-$1200 Role Responsibilities: Own and manage the email inbox, priorities, and daily action items to ensure nothing falls through the cracks Translate ideas, meetings, and messages into clear tasks, timelines, and follow-ups Keep projects and team workflows moving forward through structure, accountability, and consistent execution Build, maintain, and optimize internal systems across Notion, Google Drive, and Slack, including SOPs, documentation, and workflows Identify inefficiencies and proactively recommend and implement operational improvements Provide personal and administrative support, including calendar management, scheduling, and travel planning Overall, you create clarity, structure, and momentum so that the CEO can stay focused on strategy, decision-making, and growth. Role Requirements: 5+ years of experience as an Executive Assistant or Operations Manager supporting an e-commerce founder or CEO Proven expertise in operations and project management, including building systems and automations from the ground up Exceptionally proactive, structured, and solution-oriented; you create order out of complexity Excellent written communication and follow-through. Confident decision-maker with strong judgment, knowing when to act independently and when to escalate Advanced proficiency in Google Sheets, including dashboards, reporting, and automation Hands-on experience with Loom, Slack, and modern project management tools Fluent in written and spoken English Strong capabilities in travel planning and logistics management for both business and personal needs Nice to Have: Familiarity with AI-powered productivity tools (e.g., Superhuman, Akiflow, Raycast) Experience with Shopify and/or online marketplaces (Amazon,Decathlon, Bol.com) Exposure to financial coordination, including expense tracking and reporting Experience supporting affiliate, influencer, or B2B partnership Recruitment Process: Initial Interview with HR Client Interview Offer and Onboarding