Project Owner

ABOUT US

Ruby Labs is a leading tech company that creates and operates innovative consumer products. We offer a diverse range of opportunities across the health, education, and entertainment industries. Our innovative teams are driving the future of consumer-led products, and we're always looking for passionate individuals to join us. Learn more about our story at: https://rubylabs.com/about-us/

ABOUT THE ROLE

We are looking for a Project Owner who is more than a project manager - you are the operational backbone of a fast-moving product team. You will own delivery, structure, and process quality across all teams, while actively automating and optimizing how the team works using AI tools.

This role is for someone who is obsessed with efficiency, thinks in systems, and uses AI not as a buzzword but as a daily execution tool. You will work in Notion end-to-end - task boards, documentation, reporting, and automation - and be expected to continuously improve how the team operates.

If you need to be told what to fix, this role is not for you.

KEY RESPONSIBILITIES

- Delivery & Execution Ownership.
Ensure every initiative has a clear owner, deadline, and definition of done. Track delivery continuously - planned vs. done, blockers, risks. Surface issues early and drive resolution without escalation.

- Board & Process Hygiene.
Own Notion task boards end-to-end - grooming, status accuracy, task naming, labels, ownership. Enforce consistency across all teams. Boards must reflect reality at all times.

- Task Quality Control.
Maintain a Definition of Ready standard - every task must have a clear description, acceptance criteria, owner, and dependencies before it enters a sprint. Audit weekly. Reject tasks that don't meet the bar.

- AI & Automation.
Actively automate repetitive processes using Notion AI, AI agents, and workflow automation tools. Build systems that reduce manual work across reporting, task management, documentation, and cross-team coord...