Operations Coordinator

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is a growing company focused on scaling its supplier network and optimizing business operations. They operate in a fast-paced environment where strong coordination, clear communication, and efficient workflows are critical to ensuring smooth execution across sales, suppliers, and logistics.

LOCATION

Fully Remote (Work from Home) | 9 AM – 5 PM EST

ROLE OVERVIEW

The Operations Coordinator will support the execution and coordination of day-to-day business operations, ensuring workflows, communication, and processes run efficiently as the company scales. This role requires a highly organized and proactive professional who can manage multiple priorities, maintain systems, and drive tasks forward with minimal oversight.

KEY RESPONSIBILITIES

Sales & Meeting Coordination

- Own the scheduling and coordination of supplier and partner meetings, ensuring all sessions are prepared with relevant context and materials

- Track action items, follow up on tasks, and ensure timely completion of meeting-related deliverables

CRM & Systems Ownership

- Maintain and organize data within HubSpot, ensuring accurate records of supplier status, onboarding progress, and communications

- Log notes, update contacts, and ensure CRM data is reliable and up to date

Supplier Onboarding & Communication

- Oversee the onboarding process for new suppliers, ensuring all required documentation and product details are collected and organized

- Serve as the primary point of contact for suppliers, managing inquiries and coordinating internally to support successful onboarding

Operational Execution

- Support order processing from placement through fulfillment

- Coordinate order entry, system updates, and vendor setup

- Partner with wa...