Executive Assistant

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time. The Executive Assistant (EA) will need to be a tech savvy individual who directly supports the CEO and COO of the Aetna Better Health of Virginia Medicaid plan, located in Richmond, VA Responsibilities: • Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars. • Arranges and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email. • Arrange travel and all accommodations including comprehensive and detailed itineraries. • Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner. • Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff. • Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink. • Coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc. • Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing dist...