Accounting Manager

Position: Sr. Accountant / Accounting Manager (Individual Contributor)

Location: San Francisco, CA (Hybrid)

Vapi (/ˈVɑːpi/):

- We’re creating the shift to voice as humanity’s default interface

- We’re the most configurable platform for deploying voice agents

- We’ve grown to over 700k developers in two years, adding 2,000+ every day

- Try talking to Vapi now! https://vapi.ai/

Why We’re Hiring This Role:

- Until now, our accounting function has been handled by an external firm. As we scale, we're making the deliberate decision to bring that work in-house - and this is the first hire that makes it real.

- This person won't be stepping into a fully built machine; they'll be the one building it.

- They'll take ownership of processes that have lived outside the company, get them running cleanly on our internal stack, and establish the foundation that our finance function grows on.

- It's a high-visibility role with direct impact on how the business operates day-to-day, and a real opportunity for the right person to shape something from the ground up.

What You’ll Do:

- 30 Day:

- Own the end-to-end AP process, including invoice receipt, GL coding, approval routing, and payment execution

- Review and verify invoices for accuracy, proper authorization, and compliance with company policies

- Process payment runs (ACH, wire, check) and ensure accurate, on-time cash disbursements

- Perform three-way matching (PO, receipt, invoice) for purchase-order-backed transactions

- Ensure transactions are properly coded, receipts are collected, and expenses sync accurately into our ERP

- 60 Day:

- Support month-end close by preparing AP accruals, reconciling the AP subledger to the general ledger, and clearing open items

- Manage vendor relationships, respond to payment inquiries, and resolve discrepancies in a timely manner

- Administer the corporate card program manage card issuance, spending ...